Executive Assistant
4.
0 Newark, DE Newark, DE Full-time Full-time Estimated:
$47.
6K - $60.
3K a year Estimated:
$47.
6K - $60.
3K a year Position Description Position Title:
Executive Assistant Reports To:
President & Chief Executive Officer FLSA:
Exempt (full time) About the Food Bank of Delaware The mission of the Food Bank of Delaware is to provide nutritious foods to Delawareans in need and facilitate long-term solutions to the problems of hunger and poverty through community education and advocacy.
The Food Bank's team is dedicated to building community awareness and creating an efficient food distribution network to eliminate hunger in Delaware.
Staff and volunteers are committed to embodying the Food Bank's values in all activities.
Relationships are based upon collaboration and respect and resources are leveraged in a manner that is strategic and cost-effective in order to achieve the Food Bank's mission and goals.
Over the last 40 years, the Food Bank has expanded its scope of services building on partnerships with hunger-relief organizations while at the same time bringing new programs and services to alleviate hunger and provide education and training.
With locations in both Newark and Milford, the Food Bank, a member of Feeding America, will continue to expand and extend its programs and services to communities in its quest to create a community free of hunger.
Position Summary The Executive Assistant, (EA), provides high-level administrative support to the Food Bank's President & CEO, (CEO), and serves as the primary staff liaison to the Food Bank's Board of Directors, (BOD).
Additionally, the EA provides administrative support to the Leadership team using extensive knowledge of the organization, policies, and a high level of technical skill.
This position operates with considerable independent judgment and initiative, and collaboration with teams throughout the organization.
This position requires exceptional planning, calendar management, organizational skills, and a strong presence in all communication types.
The EA needs to be highly resilient and adaptable to constantly changing business priorities.
The EA needs to be proactive, have meticulous attention to detail and execution of all responsibilities.
Additionally, the EA should have strong judgment, decision making skills and be highly proactive/forward planning.
Major Responsibilities and Essential Functions Provides high-level administrative support to the CEO, including proactively managing calendar, scheduling meetings, preparing agendas, organizing files, and assisting with planning internal events.
Provides administrative support to Leadership Team and handles or resolves matters not requiring personal attention of Team.
Coordinates and accurately maintains the CEO's calendar to optimize time and information sharing.
Proactively makes alternative arrangements with conflicts of scheduling.
Manages all meeting and event related logistics, including organizing & scheduling virtual calls, sending reminders, reserving & setting up meeting rooms, managing food & refreshments, creating agendas, distributing meeting materials, taking minutes, etc.
Creates and submits POs and expense reports for the CEO.
Compiles and submits travel vouchers and records.
Submits vouchers for reimbursement of expenses if applicable.
Reads and analyzes documents requiring the CEO's signature and facilitates the signing process as needed.
Manages systems to organize and maintain official hard copy & electronic records on behalf of the CEO.
Works with the CDO and/or the Vice President of Communications to ensure that the CEO is briefed and prepared for any interviews and public speaking events with talking points, run of show, etc.
Replies to phone calls and emails on behalf of the CEO, as needed.
Responds promptly and professionally to internal and external requests for information or support.
Monitors deadlines, follows up on delegated tasks and provides appropriate reminders.
Works closely with the Development department to support the CEO's donor stewardship efforts.
Juggles multiple, high priority issues in a professional, courteous manner on an ongoing basis.
Provides logistical and administrative support at all virtual and in-person Board of Directors (BOD) and committee meetings.
Develops annual BOD and committee meeting calendar, uses established tracking calendars to help create agendas, drafts resolution documents, records meeting minutes, and maintains permanent records of all BOD and Committee meeting materials.
Proactively monitors and tracks any follow-up items to ensure timely completion.
Tracks BOD engagement and meeting attendance.
Compiles annual BOD matrix, including skills and demographic information.
Assists with annual BOD orientation and retreat.
Updates and maintains BOD portal and ensures all necessary documents are available and accessible.
Maintains all BOD resources, including by-laws, policies, member lists, etc.
Facilitates annual distribution and compilation of annual Conflict of Interest and Whistleblower Policy attestations per Food Bank policy.
Assists the CEO with the development and tracking of organization-wide strategic plans, annual work plans, and DEI efforts.
Assists with the preparation of presentations and materials for internal and external meetings.
Drafts, proofreads, and edits mailings, correspondence, memorandums, pre-approved contract templates and other documents as needed.
Assists the CEO with scheduling, planning, and organizing Leadership Team meetings.
Helps facilitate strategic discussions and project implementation/prioritization with Leadership members, as needed.
Manages all travel arrangements for the CEO, including conference registration, hotel & flight reservations, or car rentals, as needed.
Prepares and reviews itineraries with the CEO in advance.
Qualifications and Experience Five years of administrative support experience, with a minimum of two years' experience providing support to an executive or high-level manager.
Ability to manage multiple projects with attention to detail, handle interruptions, maintain focus on tasks, and produce accurate work.
Ability to communicate effectively both orally and in writing.
Ability to make presentations and develop reports.
Computer literate.
Must be proficient with Microsoft Windows and Office environment (Power Point, Word, Excel, Outlook) and standard office equipment.
Expert knowledge of English grammar, spelling, and usage.
Strong problem-solving skills.
Ability to establish and maintain effective working relationships with diverse stakeholders.
Ability to work independently and as part of a team.
Ability to self-direct, set and adhere to deadlines.
Professional demeanor.
Competencies Organizational and Communication Skills Attention to Detail Discretion and Confidentiality Problem Solving Technical Proficiency Initiative Professionalism Physical Requirements Working at a computer workstation, generally with a monitor, will be required The role will occasionally be exposed to warehouse and commercial kitchen environments Protective equipment must be worn when and where required All roles may require sitting, bending, lifting (up to 20 pounds), squatting and other minimal physical activity Job Type:
Full-time
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
In person Position Title:
Executive Assistant.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Newark, DE Newark, DE Full-time Full-time Estimated:
$47.
6K - $60.
3K a year Estimated:
$47.
6K - $60.
3K a year Position Description Position Title:
Executive Assistant Reports To:
President & Chief Executive Officer FLSA:
Exempt (full time) About the Food Bank of Delaware The mission of the Food Bank of Delaware is to provide nutritious foods to Delawareans in need and facilitate long-term solutions to the problems of hunger and poverty through community education and advocacy.
The Food Bank's team is dedicated to building community awareness and creating an efficient food distribution network to eliminate hunger in Delaware.
Staff and volunteers are committed to embodying the Food Bank's values in all activities.
Relationships are based upon collaboration and respect and resources are leveraged in a manner that is strategic and cost-effective in order to achieve the Food Bank's mission and goals.
Over the last 40 years, the Food Bank has expanded its scope of services building on partnerships with hunger-relief organizations while at the same time bringing new programs and services to alleviate hunger and provide education and training.
With locations in both Newark and Milford, the Food Bank, a member of Feeding America, will continue to expand and extend its programs and services to communities in its quest to create a community free of hunger.
Position Summary The Executive Assistant, (EA), provides high-level administrative support to the Food Bank's President & CEO, (CEO), and serves as the primary staff liaison to the Food Bank's Board of Directors, (BOD).
Additionally, the EA provides administrative support to the Leadership team using extensive knowledge of the organization, policies, and a high level of technical skill.
This position operates with considerable independent judgment and initiative, and collaboration with teams throughout the organization.
This position requires exceptional planning, calendar management, organizational skills, and a strong presence in all communication types.
The EA needs to be highly resilient and adaptable to constantly changing business priorities.
The EA needs to be proactive, have meticulous attention to detail and execution of all responsibilities.
Additionally, the EA should have strong judgment, decision making skills and be highly proactive/forward planning.
Major Responsibilities and Essential Functions Provides high-level administrative support to the CEO, including proactively managing calendar, scheduling meetings, preparing agendas, organizing files, and assisting with planning internal events.
Provides administrative support to Leadership Team and handles or resolves matters not requiring personal attention of Team.
Coordinates and accurately maintains the CEO's calendar to optimize time and information sharing.
Proactively makes alternative arrangements with conflicts of scheduling.
Manages all meeting and event related logistics, including organizing & scheduling virtual calls, sending reminders, reserving & setting up meeting rooms, managing food & refreshments, creating agendas, distributing meeting materials, taking minutes, etc.
Creates and submits POs and expense reports for the CEO.
Compiles and submits travel vouchers and records.
Submits vouchers for reimbursement of expenses if applicable.
Reads and analyzes documents requiring the CEO's signature and facilitates the signing process as needed.
Manages systems to organize and maintain official hard copy & electronic records on behalf of the CEO.
Works with the CDO and/or the Vice President of Communications to ensure that the CEO is briefed and prepared for any interviews and public speaking events with talking points, run of show, etc.
Replies to phone calls and emails on behalf of the CEO, as needed.
Responds promptly and professionally to internal and external requests for information or support.
Monitors deadlines, follows up on delegated tasks and provides appropriate reminders.
Works closely with the Development department to support the CEO's donor stewardship efforts.
Juggles multiple, high priority issues in a professional, courteous manner on an ongoing basis.
Provides logistical and administrative support at all virtual and in-person Board of Directors (BOD) and committee meetings.
Develops annual BOD and committee meeting calendar, uses established tracking calendars to help create agendas, drafts resolution documents, records meeting minutes, and maintains permanent records of all BOD and Committee meeting materials.
Proactively monitors and tracks any follow-up items to ensure timely completion.
Tracks BOD engagement and meeting attendance.
Compiles annual BOD matrix, including skills and demographic information.
Assists with annual BOD orientation and retreat.
Updates and maintains BOD portal and ensures all necessary documents are available and accessible.
Maintains all BOD resources, including by-laws, policies, member lists, etc.
Facilitates annual distribution and compilation of annual Conflict of Interest and Whistleblower Policy attestations per Food Bank policy.
Assists the CEO with the development and tracking of organization-wide strategic plans, annual work plans, and DEI efforts.
Assists with the preparation of presentations and materials for internal and external meetings.
Drafts, proofreads, and edits mailings, correspondence, memorandums, pre-approved contract templates and other documents as needed.
Assists the CEO with scheduling, planning, and organizing Leadership Team meetings.
Helps facilitate strategic discussions and project implementation/prioritization with Leadership members, as needed.
Manages all travel arrangements for the CEO, including conference registration, hotel & flight reservations, or car rentals, as needed.
Prepares and reviews itineraries with the CEO in advance.
Qualifications and Experience Five years of administrative support experience, with a minimum of two years' experience providing support to an executive or high-level manager.
Ability to manage multiple projects with attention to detail, handle interruptions, maintain focus on tasks, and produce accurate work.
Ability to communicate effectively both orally and in writing.
Ability to make presentations and develop reports.
Computer literate.
Must be proficient with Microsoft Windows and Office environment (Power Point, Word, Excel, Outlook) and standard office equipment.
Expert knowledge of English grammar, spelling, and usage.
Strong problem-solving skills.
Ability to establish and maintain effective working relationships with diverse stakeholders.
Ability to work independently and as part of a team.
Ability to self-direct, set and adhere to deadlines.
Professional demeanor.
Competencies Organizational and Communication Skills Attention to Detail Discretion and Confidentiality Problem Solving Technical Proficiency Initiative Professionalism Physical Requirements Working at a computer workstation, generally with a monitor, will be required The role will occasionally be exposed to warehouse and commercial kitchen environments Protective equipment must be worn when and where required All roles may require sitting, bending, lifting (up to 20 pounds), squatting and other minimal physical activity Job Type:
Full-time
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
In person Position Title:
Executive Assistant.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
